Overview
Purpose:
The Office Administrator is responsible for ensuring the efficient and smooth operation of the office environment. This position involves a combination of administrative, organizational, and communication skills to the teams and maintain a productive work atmosphere. The Office Administrator will handle a range of tasks to ensure the overall functionality of the office duties.
Key Responsibilities:
- Administrative Support:
- Manage and coordinate daily office operations, including but not limited to, maintaining supplies, equipment, and facilities.
- Draft, proofread, and format documents, presentations, and reports as needed.
- Maintain and update company databases, records, and filing systems, both manual and computerized
- Communication:
- Serve as a point of contact for internal staff, clients, vendors, and partners, ensuring effective communication and timely responses.
- Distribute internal communications, announcements, and memos as required.
- Assist in coordinating company events, meetings, and workshops.
- Data Entry and Record Keeping:
- Input and update data accurately in various systems and databases.
- Maintain and organize electronic and paper records, ensuring confidentiality and compliance.
- Miscellaneous Tasks:
- Assist with special projects and tasks as assigned by management.
- Collaborate with cross-functional teams to support company initiatives.
Requirements/Abilities:
- Proven experience as an office administrator, office assistant, or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.
- Strong organizational, multitasking, and time-management skills.
- Excellent communication skills, both written and verbal.
- Attention to detail and problem-solving abilities.
- Ability to work independently and collaboratively in a team environment.
- Professional demeanor and strong interpersonal skills.
- Discretion in handling confidential information.
- Flexibility to adapt to changing priorities and demands.
Written applications including your current C.V. should be sent, in the strictest confidence to: hr@famalcocareers.com
