Overview

CB Office Coordinator Vacancy

Job Summary:

The Office Coordinator position sits at the heart of the real estate agency ensuring the smooth operations of the office. This role involves administrative, organisational, marketing support and interaction with clients to facilitate listing and sales of properties.

Key Responsibilities:

Administrative Support:

  • Assist with daily office tasks including scheduling, data entry, and correspondence.
  • Maintain and update CRM system ensuring data is up to date.

Client Relations:

  • Greet and assist clients and visitors in a professional manner.
  • Manage incoming calls and direct them appropriately.
  • Assist in collecting and compiling necessary forms from clients when required.
  • Assist in scheduling appointments and visits.

Social Media Coordination:

  • Coordinate with respective teams to update company’s social media accounts.
  • Assist in posting property listings and ads on social media platforms as required.
  • Monitor and respond to comments and inquiries on social media platform

Event Coordination:

  • Assist in organizing events, meetings, and presentations.
  • Coordinate logistics, including venue booking, catering, and materials preparation.

General Office Management:

  • Perform general office administration tasks.
  • Coordinate and issue reports on company activity.
  • Update and issue reports from systems as required.

Qualifications:

  • Previous experience in an office setting is preferred.
  • Strong organizational and multitasking skills.
  • Proficiency in Microsoft Office suite and familiarity with main social media platforms.
  • Excellent communication and interpersonal skills.
  • Knowledge of the real estate industry would be considered an asset.
  • Good command of both Maltese and English languages.

Written applications including your current C.V. should be sent, in the strictest confidence to: hr@famalcocareers.com

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