Purchasing Officer Job in Malta.

Scope of the Role:

Famalco, a dynamic and diversified group of companies is seeking to recruit a driven and detail-oriented Purchasing Officer to be responsible for selecting and purchasing quality products & services for a group of companies, as per raised requisitions. Your responsibilities will include processing purchase orders, communicating & negotiating with suppliers/service providers, tracking orders, maintaining & updating inventory, quality assurance, and liaising with the line manager. The Purchasing Officer will work within the newly created Purchasing Department.


  • Research, select, and purchase quality products and services of indirect categories;
  • Build relationships with suppliers and negotiate with them for the best pricing and commercial terms;
  • Review and analyze procurement requirements and place orders, accordingly, using appropriate systems put in place;
  • Process requisitions and update on the status of orders;
  • Update & monitor inventory and ensure that stock levels are kept at appropriate levels;
  • Process periodic stock takes, and counts, track records, and inform on any discrepancies;
  • Analyze market trends and apply this knowledge to make insightful buying decisions;
  • Assess the quality of goods/services received and escalate any discrepancies to suppliers and the line manager;
  • Contact suppliers/service providers regarding material/services problems, such as delayed receipt & invoices, poor quality, wrong items, etc., and resolve issues;
  • Maintains records and documentation pertaining to past activities, and order specifications and provides information to management as needed;
  • Assess, and approve invoices and cross-check them its accordance with issued Purchase Orders and processing of payments;
  • Works with Line Manager & Accounts Payable to ensure timely payment of conforming materials received, and return/rework of materials that are defective;
  • Continues to drive innovative process improvements and efficiencies within the purchasing role;
  • Frequent reporting to the line manager and any other ad-hoc tasks as requested.


  • Bachelor’s Degree in supply chain management relevant or similar field;
  • Relevant experience (2-3 Years) preferred, but not essential, if willing to learn and choose the supply chain path as a career;
  • Excellent computer skills (Excel, Microsoft Word, PowerPoint);
  • Knowledge/experience of usage of ERP Software/digital tools (ex. Shireburn SFM / SIMS, Smartsheet), preferable;
  • Critical thinking and negotiation skills;
  • Good communication skills, both written and verbal;
  • Knowledge of English (a must), Maltese & any other 3rd language preferable;
  • Able to demonstrate continuous improvement through purchasing processes;
  • Ability to work to strict deadlines and under pressure.

Written applications including your current C.V. should be sent, in the strictest confidence to: hr@famalcocareers.com